What is a safety committee?
A group of employees and managers who create and implement safety programs. Good safety committees improve employee engagement with policies and procedures. They improve training. They help new associates establish good habits. They protect the organization from compliance infractions.
Are you in charge of setting up a safety committee at your business? Not sure where to start? Here is a clear-cut checklist.
The Payroll Solutions Guide to Creating a Safety Committee
- Appoint a skilled leader (or co-leaders)
- Write a mission statement
- Assemble a diverse team (labor + management)
- Set goals and review/react regularly
- Meet at least once a month
- Secure the resources to carry out your mission
What does a safety committee do?
- Design training programs
- Conduct training
- Establish checklists
- Increase employee safety awareness
- Encourage employees to bring up safety concerns
- Investigate events (accidents, close calls)
- Write safety manuals
- Conduct inspections
- Correct conditions that could cause accidents
- Discuss claims
- Write policies for dispute resolutions
- Advocate for staff members
- Solicit employee involvement
- Improve legal compliance
Let’s discuss the 6 steps.
Assign a Director
The leader can make or break your committee. Your point person needs a combination of attributes. Can he inspire his co-workers? Does she follow through? Is he respected by his peers? Does she understand all the departments/equipment/processes? If you can’t find the perfect chairperson, suggest appointing co-chairs. A confident leader/communicator. And a capable person to execute on the plans.
Write a Mission Statement
This is your guiding principle. It gives you your purpose. It doesn’t need to be lengthy.
Don’t Silence Any Voices
Everyone doesn’t have to agree on how to fulfill the mission. You don’t want a group of like-minded people. The only thing everyone needs is a commitment to improvement. Don’t count out those who criticize management. A variety of viewpoints is valuable. You want a no-holds-barred discussion so you can solve tough problems.
Your aim is a safe workplace where staff members watch out for each other. A place where management supports the workers. And the workers trust management. You may not reach the goal of zero accidents and injuries. But when there is an issue, you will handle it better.
Getting Started
Meet regularly, at least every month. Make sure everyone puts it on their calendar.
Set ground rules for discussion. Model respectful dialog and expect the same in return.
Set goals short-and long-term goals. Prioritize them and create a timeline for addressing them. If you have recurring issues, with those.
Mix It Up
Rotate membership in and out of the group. Swap roles inside the committee. Stay flexible, though. If you have a star performer who really owns their role, let them go for it. (And thank them for their dedication!)
A safety committee can make a difference:
- Fewer injuries and accidents
- Lower worker’s comp premiums
- Employees taking responsibility for safety
- Employees making fewer mistakes
- Improved communication between labor and management
- Employee participation
- Improved unity and morale
- Fewer safety violations and penalties
WorkforceHUB from Payroll Solutions can help you create and implement a safety program. Give us a call at 608-837-2590 to learn more.
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